Administrative Assistant

Full position information and application are available on Indeed.com.

Job Title: Administrative Assistant

Reports To: Finance & Benefits Manager

Status: Regular Full-Time, Non-Exempt

Compensation Range: $21 – $23 per hour

Note: Compensation based on factors including job duties, education and licensure levels,
experience, position autonomy, and supervisory responsibilities. Competitive benefits include agency-covered health, vision, life, and dental insurance; 403B retirement matching; 120 hours of paid vacation time; 56 hours of paid sick leave; 12 holidays; and Employee Assistance Program (EAP) benefits.

Position Summary:

Choice Health Network (CHN) is seeking a highly organized and detail-oriented Administrative Assistant to provide key support to company leadership and operations. This role will provide assistance in supporting day-to-day company operational needs to ensure an exceptional experience for both staff members and clients. Tasks will include office supply ordering and inventory, scheduling and coordination of meetings, providing assistance with some company events and initiatives, and communication with staff. This role will also assist the Guest Experience Specialist to provide exceptional service to patients of Choice Health Network’s medical clinic.

Responsibilities & Duties (including, but not limited to)

· This role provides pivotal assistance in a variety of clerical duties including scanning, copying, faxing, and data management.

· The Administrative Assistant manages key functions of business operations including supply ordering and inventory, scheduling of staff lunches and meetings, and helping coordinate various facilities needs as they arise.

· This role will include working with the Guest Experience Specialist to ensure timely and friendly customer service to our clients. These duties will include some management of incoming phone calls, medical appointment scheduling, electronic medical records maintenance, and other administrative tasks to ensure the success of our front office operations.

· This role will provide administrative support and assistance to various parts of the organization as needed.

Job Qualifications & Skills:

Demonstrate multi-cultural sensitivity and experience or interest in working with underserved communities.
Ability to work in difficult and stressful situations.
Ability to multitask and prioritize projects.
Excellent communication skills.
Excellent telephone skills.
Demonstrate excellent organization skills.
Familiar with Microsoft Office, Microsoft Word, Microsoft Excel and other Microsoft programs.
Demonstrate flexibility and enthusiasm for the services provided by Choice Health Network.
Must be able to lift 30 pounds.
Must be able to stand for 45 minutes at a time during an eight-hour workday.
Must be able to walk for 30 minutes at a time during an eight-hour workday.
Requirements:

· Associates degree or higher preferred

· 3 years minimum front office skills, experience in a medical clinic setting preferred.

· 3 years minimum experience working with underserved populations preferred.

· Experience with Microsoft programs.

Schedule:

Monday – Friday: 9AM – 5 PM

Benefits Include:

· Employer covered medical, dental, vision, dental, and life insurance.

· 403B retirement program with company match

· 120 hours paid vacation time, accrued.

· Paid sick leave, accrued.

· Twelve paid holidays plus bonus days off

· Employee assistance program (EAP) benefits

Our commitment to our staff include:

· We commit to value your lived experience, unique skills, and perspectives.

· We commit to provide fair compensation for you and to evaluate and adjust that compensation regularly.

· We commit to provide generous benefits to support your physical and mental health and overall quality of life.

· We commit to provide training and enrichment opportunities to support your personal and professional development.

· We commit to provide a safe space for all team members, where everyone can engage from a place of authenticity and caring.

Job Type: Full-time

Pay: $21.00 – $23.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance
Work Location: In person

 
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